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Distribution of Materials

Distribution of Materials

The information on this page is a brief summary. For additional guidance, please review Policy 904: Distribution of Materials on SD Property by Non-School Person.

Stillwater Area Public Schools recognizes the role of non-profit organizations that serve youth and families within the community. The district provides opportunities for qualifying local, nonprofit organizations, and in limited situations for-profit organizations as set forth in policy, to share their program information with students. All approved materials are to be distributed electronically to families via Peachjar.com. 

Approval criteria

1. The opportunities for distribution of materials are only available to:

  • Local, non-profit organizations with an official 501(c)3 or similar non-profit status that are offering activities/events/classes/resources, within district boundaries, which contribute to the positive academic, social or physical development of students;

  • For-profit organizations only when the district determines that the materials meet the criteria applicable to non-profit organizations in 1(a), and the event or activity is not a method to create a captive audience for proprietary interests.

2. All materials must be submitted electronically for approval through the Peachjar system. No paper flyers are distributed to students or schools, with the exception of school- or district-generated materials, as well as pre-printed flyers from the Boy Scouts and other Title 36 youth groups.*

3. The district reserves the right to deny permission for the posting of materials that do not meet the criteria outlined in No. 1, directly compete with district program or services, and/or are not suitable for the school environment due to content that is vulgar, obscene, discriminatory or harassing; constitutes hate speech; is contrary to the health/safety of students; promotes illegal activity; violates district policies, rules or regulations; promotes or is hostile to any religion (however, materials from a religious organization are not denied if the materials comply with all other criteria in these guidelines and do not proselytize or promote a religion); or will create a material and substantial disruption.

4. Materials are distributed on a weekly basis. Materials must be submitted for approval by 5 p.m. on Tuesdays to be included in Wednesday e-mail delivery.

Distribution requests

For materials be considered for approval, submit a request through the steps below. A notification of the status of the request is sent, and once approved, materials are emailed to parents and posted online. Paper flyers are not distributed with the exception of the Boy Scouts and other Title 36 youth groups.* Those organizations must drop off their preprinted flyers to the Central Services Building for approval and distribution.

  • Visit www.peachjar.com
  • Go to the "Community Organizations" tab at the top, and select the "How It Works" button.
  • Read the steps and click on the "Get Started Now" button, which guides the registration process.
  • Upload event information for consideration.

All materials uploaded to Peachjar are automatically submitted to the Communications Office. The Community Engagement Manager or designee reviews materials and approves or denies based on the criteria above.

* The Boy Scouts of America Equal Access Act, 20 USC 7905, provides essentially that any school receiving federal support is required to provide Scouting and any Title 36 youth organization the same access to school facilities as any other patriotic organization.  

Questions? Please call the District Receptionist at 651-351-8340.

NOTE: If an organization offers free services to students and families, they are able to post district-approved flyers for free. Organizations must call Peachjar at 858-997-2117x130 to create a free account. If families are charged for activities, Peachjar charges a fee for the distribution service.
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