Handbooks clone

SAHS run a traditional, six-period day everyday for the first few weeks of school. The standard time schedule is used all five days of the week. A separate bell schedule for Office Hours days will be shared later this fall.

The information on this page is a brief summary. For additional guidance, please review Policy 521: Student Disability Nondiscrimination.

Stillwater Area Public Schools defers to Minnesota State Statutes and Federal law related to services for children with disabilities. Visit the links below for more information.

The parental rights notice (also called procedural safeguards) provides an overview of parental special education rights. The notice addresses key rights such as providing informed consent and procedures for disagreeing with the district. View the Minnesota Department of Education website to access the procedural safeguards.

Federal Law:

• The Individuals with Disabilities Education Act (IDEA) is a law that makes available a free appropriate public education to eligible children with disabilities throughout the nation and ensures special education and related services to those children.

Parental rights under Minnesota State Statutes include:

• The parental right to be included in determining the appropriate and necessary services for students with disabilities is governed by section 125A.08.
• The parental right to notice and involvement regarding online reporting of data related to children with disabilities is governed by section 125A.083.
• Parental rights regarding notice, participation and due process related to special education alternative dispute resolution procedures are governed by section 125A.091.
• The parental right to notice of a school district seeking reimbursement from medical assistance or MinnesotaCare for services rendered to a student with a disability is governed by section 125A.21, Subd. 2.
• Parental rights related to services provided to students eligible for Part C services under the Individuals with Disabilities Education Act and the right to receive written materials regarding the implementation of Part C services are governed by sections 125A.42 and 125A.48. The parental right to use mediation to resolve disputes under section 125A.43 is governed by section 125A.42

The District defers to Minnesota State Statutes related to compulsory instruction, which covers a variety of parental rights including the right to withdraw a child from school; to receive notice related to transfer of disciplinary records; to excuse a child from school for illnesses, appointments of religious events; and the right of noncustodial parents to access school records and conferences, among other rights.

See Minnesota state statutes section 120A.22 for full details.

The information on this page is a brief summary. For additional guidance, please review Policy 103: Complaints - Students, Employees, Parents, Other People.

Sharing Concerns and Feedback

As a district committed to individualized attention and personal relationships, offering a high-quality customer service experience is an essential part of Stillwater Area Public Schools' mission.

Recognizing that at times the District may not meet all expectations, feedback is welcomed and families are encouraged to let staff know of concerns.

• Share concerns with the person most directly involved (i.e. classroom teacher, coach/activity advisor, etc.). Many times a concern is a result of misinformation or a misunderstanding and can be solved at the classroom or building level.

• If after that meeting there is still an issue, bring concerns to the building principal or appropriate supervisor.

• If an issue remains, direct concerns to the superintendent or administrative designee.

• If there is still an issue after speaking with the superintendent/designee, a concern can be submitted in writing to the school board during an open forum. 

The District is committed to continuous improvement, and is always seeking to enhance the experience for students, families, staff, and community members. Comments can be sent to comments@stillwaterschools.org.

Reporting Suspicious Activities or Concerning Behaviors

To keep schools safe for students, if someone overhears something concerning, notices strange behaviors, or sees an alarming post on social media - speak up. Please encourage children to share any concerns they may have with a school staff member, the local police or any adult. 

Look for the “See Something, Say Something” button on the StillwaterSchools.org homepage that allows for anonymous reporting of any concerns.

The information on this page is a brief summary. For additional guidance, please review Policy 904: Distribution of Materials on SD Property by Non-School Person.

Stillwater Area Public Schools recognizes the role of non-profit organizations that serve youth and families within the community. The district provides opportunities for qualifying local, nonprofit organizations, and in limited situations for-profit organizations as set forth in policy, to share their program information with students. All approved materials are to be distributed electronically to families via Peachjar.com. 

Approval criteria

1. The opportunities for distribution of materials are only available to:

• Local, non-profit organizations with an official 501(c)3 or similar non-profit status that are offering activities/events/classes/resources, within district boundaries, which contribute to the positive academic, social or physical development of students;

• For-profit organizations only when the district determines that the materials meet the criteria applicable to non-profit organizations in 1(a), and the event or activity is not a method to create a captive audience for proprietary interests.

2. All materials must be submitted electronically for approval through the Peachjar system. No paper flyers are distributed to students or schools, with the exception of school- or district-generated materials, as well as pre-printed flyers from the Boy Scouts and other Title 36 youth groups.*

3. The district reserves the right to deny permission for the posting of materials that do not meet the criteria outlined in No. 1, directly compete with district program or services, and/or are not suitable for the school environment due to content that is vulgar, obscene, discriminatory or harassing; constitutes hate speech; is contrary to the health/safety of students; promotes illegal activity; violates district policies, rules or regulations; promotes or is hostile to any religion (however, materials from a religious organization are not denied if the materials comply with all other criteria in these guidelines and do not proselytize or promote a religion); or will create a material and substantial disruption.

4. Materials are distributed on a weekly basis. Materials must be submitted for approval by 5 p.m. on Tuesdays to be included in Wednesday e-mail delivery.

Distribution requests

For materials be considered for approval, submit a request through the steps below. A notification of the status of the request is sent, and once approved, materials are emailed to parents and posted online. Paper flyers are not distributed with the exception of the Boy Scouts and other Title 36 youth groups.* Those organizations must drop off their preprinted flyers to the Central Services Building for approval and distribution.

• Visit www.peachjar.com
• Go to the "Community Organizations" tab at the top, and select the "How It Works" button.
• Read the steps and click on the "Get Started Now" button, which guides the registration process.
• Upload event information for consideration.

All materials uploaded to Peachjar are automatically submitted to the Communications Office. The Community Engagement Manager or designee reviews materials and approves or denies based on the criteria above.

* The Boy Scouts of America Equal Access Act, 20 USC 7905, provides essentially that any school receiving federal support is required to provide Scouting and any Title 36 youth organization the same access to school facilities as any other patriotic organization.  

Questions? Please call the District Receptionist at 651-351-8340.

NOTE: If an organization offers free services to students and families, they are able to post district-approved flyers for free. Organizations must call Peachjar at 858-997-2117x130 to create a free account. If families are charged for activities, Peachjar charges a fee for the distribution service.

The information on this page is a brief summary. For additional guidance, please review Student Enrollment Options

Alternate Enrollment
Families in the community value choice and Stillwater Schools provides a variety of learning environments to meet students’ individual needs. All students in District 834 are eligible to attend school outside of their assigned attendance area providing space is available at the school of their choice and application processes are followed. Requests are filled based on priorities outlined on the Administrative Procedures. Transportation is not provided for students choosing to enroll outside of their attendance area. 

Open Enrollment
Stillwater Schools welcomes non-resident students through Minnesota’s Open Enrollment Program, which allows any Minnesota student to apply to enroll in any public school in the state tuition-free. All non-resident student applications are considered, providing that space is available at the school of choice, and students are not dependent on district transportation and application processes are followed. Requests are filled based on priorities outlined on the Administrative Procedures.

Call the Enrollment Office at 651-351-8412 for more information about enrollment options.

The information on this page is a brief summary. For additional guidance, please review Policy 102: Equal Educational Opportunity

All students, regardless of gender, personal characteristics, backgrounds, or physical challenges, shall have the opportunity to study all content areas and be supported in their learning. 

The information on this page is a brief summary. For additional guidance, please review Policy 402: Disability Nondiscrimination

The district provides equal opportunity in education and employment for all persons and does not discriminate on the basis or race, color, creed, religion, national origin, sex, marital status, sexual orientation, status with regards to public assistance, membership or activity on a local commission, disability or age. 

Materials that are part of the basic educational program are provided with state, federal, and local funds at no charge to a student. This includes access to a district-provided Chromebook that can be used for research, writing and homework purposes. A list of recommended school supplies can be found here.  Students may be required to pay certain other fees or deposits, including but not limited to:

• Admission fees or charges for extracurricular activities, where attendance is optional and where the admission fees or charges a student must pay to attend or participate in an extracurricular activity are the same for all students, regardless of whether the student is enrolled in a public or a home school.
• Cost for materials for a class project that exceeds minimum requirements and is kept by the student.
• Security deposits for the return of materials, supplies, or equipment.
• Items of personal use or products that a student has an option to purchase such as student publications, class rings, annuals, and graduation announcements.
• Field trips considered supplementary to the district’s educational program. 
• Admission fees or costs to attend or participate in optional extracurricular activities and programs. 
• Voluntarily purchased student health and accident insurance. 
• Use of musical instruments owned or rented by the school district. 
• A school district-sponsored driver or motorcycle education training course.
• Transportation to and from school for students living within two miles of school.
• Transportation of students to and from optional extracurricular activities or post-secondary instruction conducted at locations other than school.

Students will be charged for textbooks, workbooks, and library books that are lost or destroyed. The school district may waive a required fee or deposit if the student and parent/guardian are unable to pay.

Families may be eligible for educational benefits to help cover the cost of school related expenses.

Fill out an Educational Benefits Application to find eligibility for assistance with school-related activities. Applications are processed beginning in August. Learn more and apply.

Available Benefits:

• Sports and activities: Reduced fees to participate on school teams or clubs
• Instruments, equipment and other supplies: Free or reduced costs to rent musical instruments, purchase equipment, or supplies needed for activities or sports
• Field Trips: Free or reduced costs to attend field trips with classes
• College Application & Testing Fees: Discount on fees associated with applying for college and for participating in academic testing such as SAT, ACT and Advanced Placement
• Utility help: Some companies offer reduced fees on utilities, such as electricity and internet

Who can qualify for Education Benefits?

Children in households participating in the Supplemental Nutrition Assistance Program (SNAP), Minnesota Family Investment Program (MFIP) or Food Distribution Program on Indian Reservations (FDPIR), and foster children can receive educational benefits without reporting household income. Also, children can get educational benefits if their household income is within the maximum income shown for their household size on the instructions. Approval for educational benefits is good for the school year

This list provides information about legal assistance, advocacy services, and lawyer referral services. This list is made available to parents/guardians in accordance with the Individuals with Disabilities Education Act (IDEA) and the Pupil Fair Dismissal Act (PFDA). 34 C.F.R. § 300.507(b) and Minn. Stat. § 121A.47. subd. 2(f)(1).  

Minnesota Department of Education Student Discipline - Legal Assistance Resource List

SAHS issues and assigns student lockers to all 9th grade students and students with disabilities who require lockers as an accommodation.  Lockers will be issued and assigned to 10th - 12th grade students only upon request.

Under Minnesota law, school lockers are school district property. At no time does the school district relinquish its exclusive control of lockers provided for students’ convenience. See Policy 502: Search of Student Lockers, Desks, Personal Possessions, and Student’s Person

The information on this page is a brief summary. For additional guidance, please review Policy 903: Visitors to School District Buildings and Sites.

Want a Successful Child? Get Involved!

Through conferences, online progress reports and report cards, and personal connections with classroom teachers, each school works to keep families updated on student progress. Students also take an active role in communicating with parents about their progress.

• Conferences: Teachers will reach out to you at least once each semester during the school year to give an update on your child’s progress. At the elementary level, teachers will personally connect with each family to have a conversation about their student’s academic and social/emotional development. At the secondary level, teachers may provide an email update for students who are doing well or may request a meeting if they have any concerns. Families who wish to have further conversation can request a meeting in-person or online.

Report Cards: Report cards are provided two times per year in the winter and spring. 

Communication Tools:

• PowerSchool: View report cards, see class assignments, communicate with teachers and more. 

• Schoology: See homework assignments and up-to-date grades for students in grades 6-12.

• SeeSaw (access through Clever): Communicate with elementary teachers and see learning artifacts from school.

How to be More Involved:

There are many ways to be involved in a child’s learning. Stop by the office or talk to a student's teacher to learn more about:

• Attending back-to school events, curriculum nights and special events.

• Working with a child at home by reading and doing homework together.

• Getting to know a child’s teacher and visiting with the school principal and support staff.

• Volunteering in the classroom or during special events. A variety of one-time and recurring opportunities exist. Background checks are required. Visitors and volunteers must also produce a valid, state-issued ID and utilize the district's visitor management system.

Through four different Pony Centers at Stillwater Area High School, students are supported and provided assistance from an assistant principal and counselors. Counselors are assigned by last name and typically stay with students all four years of high school. From time to time, we may adjust the alpha ranges to keep caseloads balanced, which could mean a change in counselor. If you want to meet with your counselor, make an appointment below.

Red Pony Center (Located in D200)
Serving students last name A-Foy

• Shelly Anderson, Secretary: anderson-simonm@stillwaterschools.org | 651-351-8021
• Dr. Aaron Drevlow, Assistant Principal: drevlowa@stillwaterschools.org | 651-351-8016
• Sydney Piras, Counselor (A-Carl): pirass@stillwaterschools.org | 651-351-8013
  Make an appointment
• Krista Gorr, Counselor (Carm-Foy): koenenk@stillwaterschools.org | 651-351-8027
  Make an appointment

• Nelly Ross, Community Engagement Specialist,  Red & Black Pony Centers- book an appt via calendly. https://calendly.com/rossn-stillwaterschools/30min

Gray Pony Center (Located in D138)
Serving students last name Foz-Ley

• Shelly Enhelder, Secretary: enhelders@stillwaterschools.org | 651-351-8039
• Heidi Klukas, Assistant Principal: klukash@stillwaterschools.org | 651-351-8082
• Becky Hopper, Counselor, (Foz-Hur): hopperb@stillwaterschools.org | 651-351-8014
  Make an appointment
• Heidi Tayson, Counselor (Hus-Ley): taysonh@stillwaterschools.org | 651-351-8005
  Make an appointment  
• Sandy Cortez, Community Engagement Specialist, book an appt via calendly https://calendly.com/cortezs-stillwaterschools/30min

White Pony Student Center (Located in E100)
Serving students last name Lez-Run

• Ashley Johnson, Secretary: johnsonashley@stillwaterschools.org | 651-351-8010
• Shelly Phernetton, Assistant Principal: phernettons@stillwaterschools.org | 651-351-8009
• Kristina King, Counselor (Lez-Noq): kingk@stillwaterschools.org | 651-351-8023
  Make an appointment
• Alec Shern, Counselor (Nor-Run): sherna@stillwaterschools.org | 651-351-8026
  Make an appointment
• Sandy Cortez, Community Engagement Specialist, book an appt via calendly https://calendly.com/cortezs-stillwaterschools/30min

Black Pony Student Center (Located in C100)
Serving students last name Ruo-Z 

• Samantha Norell, Secretary: norells@stillwaterschools.org | 651-351-8002
• Matthew Kraft, Assistant Principal: kraftm@stillwaterschools.org | 651-351-8008
• Kris Mullins, Counselor (Ruo-Thoma): mullinsk@stillwaterschools.org | 651-351-8006
  Make an appointment
• Dan Ralston, Counselor (Thomb-Z): ralstond@stillwaterschools.org | 651-351-8024
  Make an appointment
• Nelly Ross, Community Engagement Specialist,  Red & Black Pony Centers- book an appt via calendly. https://calendly.com/rossn-stillwaterschools/30min

The information on this page is a brief summary. For additional guidance, please review Policy 609: Religion In The Schools.

It is the policy of I.S.D. 834 to support a climate of academic freedom in which ideas, including those associated with religion, can be discussed in an objective way, for their educational value, with emphasis on their impact on history, literature, art, music, science, ethics and social institutions.

Teaching about religion and beliefs of conscience is a legitimate and appropriate part of a complete academic education at the elementary and secondary levels. However students/parents may choose to not participate for religious reasons, and engage in alternate instruction, without consequence, as per Minnesota Statute 120B.20.

Parents with questions should contact their building administration.

Throughout a school year, there may be times when changes must be made to the regular schedule to keep students safe. These adjustments could include a delay, closure, or early release.

School could be canceled or schedules altered if:

• A building is deemed unsafe (ex. gas leak)
• Buses won’t start or run dependably
• Local road conditions in neighborhoods are dangerous or impassable
• Bus riders face dangerous conditions while waiting for the bus

Families always have the choice to keep their children home if they feel conditions are unsafe. Be sure to contact the school to notify them of the child's absence should that happen.

Notification

Should a decision be made that impacts the school day, families receive an automated phone message, email, and text (if opted in) from the district as early as possible. Information is posted on district and school websites and on the district’s social media feed.

Announcements can also be found on any of the local television stations, including WCCO Channel 4, KSTP Channel 5, FOX Channel 9, and KARE 11. 

Snow Days & E-Learning Days

Each year, the district has two official “Snow Days” in which there is no school in-person or online. After that, any weather-related cancellation results in an E-Learning Day.

Planning for an Emergency

Discuss with students what to do in the event that school is dismissed early and no one is home when they arrive.

School Records

The school files students’ grades, attendance, and test scores. Parents/guardians or students may see the contents of these records online via the student portal. Student records cannot be transferred in written or oral form without written consent of the parent/guardian. This means that the school will not, without first receiving written consent:

• Send a transcript record to a college, vocational school or university.
• Give information from a student’s records to an employer. 

Transcript

Stillwater Area Public Schools records courses, grades earned, credits earned, GPA and student information on the official transcript. The transcript serves as a reflection of academic achievement and learning for each student who enrolls in Stillwater Area Public Schools in grades 9-12.

Processes and procedures are in place to provide accurate recording of a student’s academic history on the official Stillwater Area High School transcript. These procedures are in effect for courses taken and credits earned at Stillwater Area Public Schools as well as courses and credits earned from school systems outside of the Stillwater Area Public Schools in grades 9-12.

If a student drops a course after 10 days, a grade of F will be assigned for the class.

Students have 15 days from the start of the grading period (i.e. semester) if they wish to drop a class and replace it with the same course online. If a student drops a course to enroll online after 15 days, a grade of F will be indicated on the transcript.

Official transcripts for current students and those graduating in 2025 or later can request official transcripts in SchooLinks, while official transcripts for students through the Class of 2024 can be requested through Parchment. For more info on how to request official transcripts, check out the high school website. 

The information on this page is a brief summary. For additional guidance, please review:

• Policy 502: Search of Student Lockers, Desks, Personal Possessions, and Student’s Person
• Policy 711: Video Surveillance 
• Policy 712: Video Surveillance Other Than on Busses

Canine Searches

Schools may use specially trained dogs to detect and alert officials to the presence of prohibited items and illicit substances in lockers. Students are not to share lockers. Searches may occur in school and on school property including but not limited to the parking lot.

Lockers

School lockers are the property of District 834 and are loaned to students for their use. School authorities have the legal right to access lockers and search them at any time, for any reason and without notice. Students are to use only the locker assigned to them. Students are not to share their combination or locker with another student and are responsible for their own possessions. The school will not assume responsibility for lost or stolen articles. To decrease the likelihood of locker theft, students are asked to keep their locker locked at all times, spin the dial after closing the door, and make sure the entire door is closed. Valuable items should not be left in the locker. Students are liable for damage to their lockers. If the locker is defaced or damaged in any way, the student may be assessed costs for restoration or repair. Anyone found defacing, damaging or vandalizing a locker or any other school property will face disciplinary consequences and/or referral to the legal system.

CAUTION: Written statements on lockers may be deemed as harassment or violation of school rules or law. The student’s personal possessions within a school locker may be searched only when administration have reasonable suspicion that the search will uncover evidence of a violation of a law or school rules. Whenever feasible, the student may be present when her/his property or school property which she/her uses is being searched. A general search of school properties, including but not limited to lockers or desks may occur at any time, and items belonging to the school may be seized. Schools may use specially trained dogs to detect and alert officials to the presence of prohibited items and illicit substances in lockers, common areas and/or school parking areas. If a dog alerts to an item in a locker or vehicle it may be searched.

Search and Seizure

If the school administration has a reason to believe an illegal act or violation of school rules has been committed, or is about to be committed, they are authorized to search the student and her/ his personal property or any district property used by the student, and seize any item the possession of which is specifically prohibited by law, district policies, or school rules.

Security System Tampering

Any action that is intended to deactivate, damage, or destroy any security system of the school district is strictly prohibited. Such action includes, but is not limited to, the disabling of tampering with a security camera in a school building or on school grounds or tampering with an automatic locking door apparatus.

Video Surveillance

The district authorizes the use of video/electronic surveillance systems to monitor activity on school property and buses as a means to protect the health and safety of students, staff and visitors. 

Extracurricular Activities

Stillwater Area High School offers a wide variety of extracurricular activities in fine arts, athletics, clubs and academics. These activities offer students an opportunity to improve their skills in leadership, cooperation, and initiative, and allow students experiences not possible in the classroom. Find a detailed explanation of the clubs and activities online at goponies.org.

All athletes must have a physical, parent permission and eligibility form on file in the Activities Office at the High School. A physical form must be filed once every three years. Most incoming sophomores will need a physical at the start of their sophomore year. All forms must be in the Athletic Office three days before the student may compete in an interscholastic competition. In addition, the participation fee must be paid and cost for participation can be found on team pages on goponies.org. For clubs that do not include a participation fee, registration is still required. Students not able to pay the participation fees may receive a fee reduction or a fee waiver. Requests for reduced or waived fees should be made to the Activities Director, Stillwater Area High School at 651-351-8001.

Note: All Minnesota State High School League Rules apply for conduct and behavior. Consequences are applied according to MSHSL and administrative designee.

Homecoming Events

Homecoming is a time to honor Stillwater Area High School students and community members, both past and present. Student and staff participation is welcome and school-wide spirit is encouraged. Students who are elected as homecoming court are allowed to choose if they want to assume the role. If accepted, they will be expected to serve as role models for others in our district. Accordingly, certain privileges and honors will be bestowed upon the homecoming court should they accept the honor and responsibility to uphold the student code of conduct. Alumni and community members are encouraged to attend after school events and activities during homecoming.

Students may be removed from homecoming events as a disciplinary action.

School Assemblies and School-Sponsored Events

Assemblies, pep fests, and other school-sponsored events are scheduled throughout the year. All students are to attend these events. Students are expected to demonstrate polite, respectful behavior, and adhere to the code of conduct as outlined in the District 834 Discipline Student Policy. Pep fests are held to build school spirit and recognize the contributions of students who represent our school in athletics, academics, and activities. It is an opportunity for Stillwater Area High School students to demonstrate unity and support for their fellow classmates in all grades. Pride in one’s grade, in one’s school and in one’s classmates is encouraged and expected. Pony Pride should be demonstrated by celebrating the accomplishments and goals of those who are being recognized, not by putting down others.

The information on this page is a brief summary. For additional guidance, please review Policy 515: Data Privacy Protection and Privacy of Pupil Specific Data Policy

The Family Educational Rights and Privacy Act (FERPA) is a Federal law that protects the privacy of student education records. The law applies to all schools that receive federal funds.

FERPA gives parents certain rights with respect to their child’s education records. When a student reaches the age of 18 or attends a post-secondary school or college, the parent’s rights transfer to the student and the student is then an “eligible student” under the law. 

This policy provides guidance related to the following areas:

Directory Information

FERPA requires the school district, with certain exceptions, to obtain written consent prior to the disclosure of personally identifiable information from a child’s educational records. However, the school may disclose some student information without written consent when the information is designated “Directory Information” unless they have advised the district to the contrary in accordance with district procedures.

Directory Information can also be disclosed to outside organizations without a parent’s/guardian’s prior written consent, regardless of the reason for or source of the requested data.

Directory Information Opt-Out

Parents/guardians may refuse to have directory information made public by completing the Directory Information Opt-Out Form (available in PowerSchool) each year.

• Families may choose to opt out of the release of directory information (often shared in yearbooks, special events and sports programs, honor rolls, publications, newsletters, etc.) by selecting "NO" on the form indicating they do not agree to the terms of the policy.

Private Data

Under FERPA, parents and eligible students have right to inspect and review the student’s education records maintained by the school. Families may also request that a school correct records believed to be inaccurate or misleading.

Complaints concerning alleged failures by the school district to comply with the requirements of FERPA can be filed with the U.S. Department of Education at the following address:

   Family Policy Compliance Office
   U.S. Department of Education
   400 Maryland Avenue, SW
   Washington, DC  20202-4605

Special Education Records

Student special education files are kept and maintained in the school that the student attends. Current individualized education plans (IEPs) and required special education forms are also kept on the District SpEd Forms System (electronic files). Access to individual student data on the SpEd Forms System is reserved for special education staff working with the student and administration. Parents/guardians should contact the student’s special education case manager or building principal to access or request a release of information related to the files.

Minnesota Statutes require that school districts retain special education records for five years after graduation. It is recommended that students and/or their parents keep copies of the last two individual educational plans (IEPs) and the most recent three-year assessment. Request for copies or release of information to other agencies can be made with written authorization by the student, if age 18 or older, or the parent/legal guardian.

Direct questions to Student Support Services at 651-351-8309.

The information on this page is a brief summary. For additional guidance, please review Policy 520: Student Surveys.

Occasionally, the school district utilizes surveys to obtain student opinions and information about students. 

Some surveys may collect identifiable student information. Other surveys are anonymous and no attempt is made to identify a student participant. There is not a requirement that the student participates in a survey - nor any penalty for a student who opts out of a survey.

Parents/guardians are asked at the beginning of each year to give consent for their children to participate in surveys. Notice to parents is not required for the collection, disclosure, or use of personal information collected from students for the exclusive purpose of developing, evaluating, or providing educational products or services.

Planned surveys include the following:

• Student Sense of Belonging Survey: Administered to students in grades K-12 annually. Students respond to 7 age-appropriate, research-based statements designed to gauge their connection to school.
• Minnesota Student Survey: Administered to students in grades 5, 8, 9 and 11 every three years, the next administration of this survey takes place in 2028. Families of students are notified in advance. The anonymous survey asks students how things are going at school, with their peers, and about health-related thoughts and behaviors.

The information on this page is a brief summary. For additional guidance, please review Policy 709: Transportation.

Transportation Eligibility

Elementary students (kindergarten through grade five) living half of a mile or further from school are eligible for bus service, as are middle school and high school students (grades 6-12) living two miles or more from school, with an exemption for hazardous roads.

Please visit the Transportation webpage for specific information about rider expectations, route criteria and more.

• Patrols and Inspections – School officials may conduct routine patrols of student parking lots and other school district locations and routine inspections of the exteriors of the motor vehicles of students. Such patrols and inspections may be conducted without notice, without student consent, and without a search warrant.
• Search of the Interior of a Student’s Motor Vehicle – The interior of a student's motor vehicle, including the glove and trunk compartments, in a school district location may be searched when school officials have a reasonable suspicion that the search will uncover a violation of law and/or school policy or rule. The search will be reasonable in its scope and intrusiveness. Such searches may be conducted without notice, without consent, and without a search warrant. A student will be subject to loss of parking privileges and to discipline if the student refuses to open a locked motor vehicle or its compartments under the student’s control upon a school official’s request.
• Parking Rules – see link​​​​​​​

SAHS run a traditional, six-period day everyday for the first few weeks of school. The standard time schedule is used all five days of the week. A separate bell schedule for Office Hours days will be shared later this fall.

SAHS issues and assigns student lockers to all 9th grade students and students with disabilities who require lockers as an accommodation.  Lockers will be issued and assigned to 10th - 12th grade students only upon request.

Under Minnesota law, school lockers are school district property. At no time does the school district relinquish its exclusive control of lockers provided for students’ convenience. See Policy 502: Search of Student Lockers, Desks, Personal Possessions, and Student’s Person

Through four different Pony Centers at Stillwater Area High School, students are supported and provided assistance from an assistant principal and counselors. Counselors are assigned by last name and typically stay with students all four years of high school. From time to time, we may adjust the alpha ranges to keep caseloads balanced, which could mean a change in counselor. If you want to meet with your counselor, make an appointment below.

Red Pony Center (Located in D200)
Serving students last name A-Foy

• Shelly Anderson, Secretary: anderson-simonm@stillwaterschools.org | 651-351-8021
• Dr. Aaron Drevlow, Assistant Principal: drevlowa@stillwaterschools.org | 651-351-8016
• Sydney Piras, Counselor (A-Carl): pirass@stillwaterschools.org | 651-351-8013
  Make an appointment
• Krista Gorr, Counselor (Carm-Foy): koenenk@stillwaterschools.org | 651-351-8027
  Make an appointment

• Nelly Ross, Community Engagement Specialist,  Red & Black Pony Centers- book an appt via calendly. https://calendly.com/rossn-stillwaterschools/30min

Gray Pony Center (Located in D138)
Serving students last name Foz-Ley

• Shelly Enhelder, Secretary: enhelders@stillwaterschools.org | 651-351-8039
• Heidi Klukas, Assistant Principal: klukash@stillwaterschools.org | 651-351-8082
• Becky Hopper, Counselor, (Foz-Hur): hopperb@stillwaterschools.org | 651-351-8014
  Make an appointment
• Heidi Tayson, Counselor (Hus-Ley): taysonh@stillwaterschools.org | 651-351-8005
  Make an appointment  
• Sandy Cortez, Community Engagement Specialist, book an appt via calendly https://calendly.com/cortezs-stillwaterschools/30min

White Pony Student Center (Located in E100)
Serving students last name Lez-Run

• Ashley Johnson, Secretary: johnsonashley@stillwaterschools.org | 651-351-8010
• Shelly Phernetton, Assistant Principal: phernettons@stillwaterschools.org | 651-351-8009
• Kristina King, Counselor (Lez-Noq): kingk@stillwaterschools.org | 651-351-8023
  Make an appointment
• Alec Shern, Counselor (Nor-Run): sherna@stillwaterschools.org | 651-351-8026
  Make an appointment
• Sandy Cortez, Community Engagement Specialist, book an appt via calendly https://calendly.com/cortezs-stillwaterschools/30min

Black Pony Student Center (Located in C100)
Serving students last name Ruo-Z 

• Samantha Norell, Secretary: norells@stillwaterschools.org | 651-351-8002
• Matthew Kraft, Assistant Principal: kraftm@stillwaterschools.org | 651-351-8008
• Kris Mullins, Counselor (Ruo-Thoma): mullinsk@stillwaterschools.org | 651-351-8006
  Make an appointment
• Dan Ralston, Counselor (Thomb-Z): ralstond@stillwaterschools.org | 651-351-8024
  Make an appointment
• Nelly Ross, Community Engagement Specialist,  Red & Black Pony Centers- book an appt via calendly. https://calendly.com/rossn-stillwaterschools/30min

School Records

The school files students’ grades, attendance, and test scores. Parents/guardians or students may see the contents of these records online via the student portal. Student records cannot be transferred in written or oral form without written consent of the parent/guardian. This means that the school will not, without first receiving written consent:

• Send a transcript record to a college, vocational school or university.
• Give information from a student’s records to an employer. 

Transcript

Stillwater Area Public Schools records courses, grades earned, credits earned, GPA and student information on the official transcript. The transcript serves as a reflection of academic achievement and learning for each student who enrolls in Stillwater Area Public Schools in grades 9-12.

Processes and procedures are in place to provide accurate recording of a student’s academic history on the official Stillwater Area High School transcript. These procedures are in effect for courses taken and credits earned at Stillwater Area Public Schools as well as courses and credits earned from school systems outside of the Stillwater Area Public Schools in grades 9-12.

If a student drops a course after 10 days, a grade of F will be assigned for the class.

Students have 15 days from the start of the grading period (i.e. semester) if they wish to drop a class and replace it with the same course online. If a student drops a course to enroll online after 15 days, a grade of F will be indicated on the transcript.

Official transcripts for current students and those graduating in 2025 or later can request official transcripts in SchooLinks, while official transcripts for students through the Class of 2024 can be requested through Parchment. For more info on how to request official transcripts, check out the high school website. 

Extracurricular Activities

Stillwater Area High School offers a wide variety of extracurricular activities in fine arts, athletics, clubs and academics. These activities offer students an opportunity to improve their skills in leadership, cooperation, and initiative, and allow students experiences not possible in the classroom. Find a detailed explanation of the clubs and activities online at goponies.org.

All athletes must have a physical, parent permission and eligibility form on file in the Activities Office at the High School. A physical form must be filed once every three years. Most incoming sophomores will need a physical at the start of their sophomore year. All forms must be in the Athletic Office three days before the student may compete in an interscholastic competition. In addition, the participation fee must be paid and cost for participation can be found on team pages on goponies.org. For clubs that do not include a participation fee, registration is still required. Students not able to pay the participation fees may receive a fee reduction or a fee waiver. Requests for reduced or waived fees should be made to the Activities Director, Stillwater Area High School at 651-351-8001.

Note: All Minnesota State High School League Rules apply for conduct and behavior. Consequences are applied according to MSHSL and administrative designee.

Homecoming Events

Homecoming is a time to honor Stillwater Area High School students and community members, both past and present. Student and staff participation is welcome and school-wide spirit is encouraged. Students who are elected as homecoming court are allowed to choose if they want to assume the role. If accepted, they will be expected to serve as role models for others in our district. Accordingly, certain privileges and honors will be bestowed upon the homecoming court should they accept the honor and responsibility to uphold the student code of conduct. Alumni and community members are encouraged to attend after school events and activities during homecoming.

Students may be removed from homecoming events as a disciplinary action.

School Assemblies and School-Sponsored Events

Assemblies, pep fests, and other school-sponsored events are scheduled throughout the year. All students are to attend these events. Students are expected to demonstrate polite, respectful behavior, and adhere to the code of conduct as outlined in the District 834 Discipline Student Policy. Pep fests are held to build school spirit and recognize the contributions of students who represent our school in athletics, academics, and activities. It is an opportunity for Stillwater Area High School students to demonstrate unity and support for their fellow classmates in all grades. Pride in one’s grade, in one’s school and in one’s classmates is encouraged and expected. Pony Pride should be demonstrated by celebrating the accomplishments and goals of those who are being recognized, not by putting down others.

• Patrols and Inspections – School officials may conduct routine patrols of student parking lots and other school district locations and routine inspections of the exteriors of the motor vehicles of students. Such patrols and inspections may be conducted without notice, without student consent, and without a search warrant.
• Search of the Interior of a Student’s Motor Vehicle – The interior of a student's motor vehicle, including the glove and trunk compartments, in a school district location may be searched when school officials have a reasonable suspicion that the search will uncover a violation of law and/or school policy or rule. The search will be reasonable in its scope and intrusiveness. Such searches may be conducted without notice, without consent, and without a search warrant. A student will be subject to loss of parking privileges and to discipline if the student refuses to open a locked motor vehicle or its compartments under the student’s control upon a school official’s request.
• Parking Rules – see link​​​​​​​

To make arrangements for a planned absence, the student and parent/ guardians must notify the Pony Center secretary and the student’s teachers (via email) of the dates and the reason for the upcoming planned absence.  One week prior notice is recommended.  Students should initiate discussion with each teacher regarding assignments, activities, tests, etc. that will be missed and create a plan for completion of all requirements.  Students are expected to make up instructional work before school, after school, or during the class for which the work is required.  Students will not be excused for time missed in a class while making up work for another class.  

It is the student’s responsibility to complete required activities, classroom assignments, tests and quizzes within two (2) school days for each day absent unless other arrangements are made with individual teachers. 

Students should consult the teacher’s Schoology page for assignments in the event of any absence.  The school cannot “excuse” a student from missed opportunities to learn or perform tasks which constitute a learning project.  Teachers will not be expected to offer extraordinary sessions explaining work that will be missed when a student is absent for reasons other than illness. Learn more about the attendance policy in the district handbook.

Cheating and plagiarism are prohibited. Students who cheat or commit plagiarism on any test or assignment will be disciplined in accordance with school policy. 

All work submitted for credit in any class is expected to be the original work of the student submitting the work. If the submitted work is not the original effort of the student and/or if the words and ideas of other sources are not properly credited, this is a violation of the Academic Dishonesty policy.

Penalties for cheating, plagiarism, or the inappropriate use of technology to generate student work may include loss of credit for the assignment, re-submitting the assignment or re-taking the assessment, parent conference, suspension from school, and/or possible removal from the class with the need to re-take the class. Administration has final authority in referrals for cheating or plagiarism.

Examples of Academic Dishonesty include but are not limited to any situation in which a student:

• Uses Artificial Intelligence (i.e. ChatGPT, Bard, etc…) to generate an assignment intended to be used as an assessment for/of student learning
• Copies another student’s work with or without their permission
• Allows work to be copied by another student(s)
• Copies and enhances work which is not their own original product
• Forwards or transmits work electronically that is pertinent to a test, quiz or class activity
• Submits work which is not their ownIs responsible for or participates in the transference of confidential information (e.g. test answers or test/quiz copies) from one class to another
• Brings to a testing situation, without authorization, written information that is pertinent to a test, quiz or class activity
• Restates another’s work or ideas and claims them as one’s own.

Students should ask the following questions to assure they are not plagiarizing:

• Have I copied, word for word, all or part of another writer’s work without giving specific credit to that other writer and using quotation marks?
• Have I copied the work of another writer, artist, or other, making changes here and there, but retaining the main ideas, thought and/or structure?
• In the case of fiction, have I used a plot invented by another writer, even though telling the story in one’s own words?

SAHS run a traditional, six-period day everyday for the first few weeks of school. The standard time schedule is used all five days of the week. A separate bell schedule for Office Hours days will be shared later this fall.

Students and families are asked to maintain current/up to date contact information for students in PowerSchool.  SAHS will not release any student to an individual who is not listed as a parent/guardian or listed as an emergency contact in PowerSchool.  Emergency contact information can be updated by contacting the student’s Pony Center.

Examples of Excused Absences:

• Illness: Absences exceeding three days may require a physician statement
• Medical/Dental appointments: We highly encourage you to make these appointments outside of school hours
• Required county/state court appointments
• Religious instruction: Not to exceed three hours in one week
• Driver's license test
• Serious family emergency i.e. funeral
• Special requests from parents: Pre-arranged with assistant principal
• Family vacation/sporting events

Unexcused Absences:

• Oversleeping/alarm failure
• Arriving to school 10 minutes after the start of school or checking out more than 10 minutes before the end of the day without an acceptable reason
• Leaving school during the regular school day without approval of a school official or other non-emergency situations.
• Personal grooming appointments: Hair, nails, tanning, etc.
• Employment/job interview
• Shopping/errands
• Driver's Education: Classroom or behind the wheel
• Skipping class/leaving campus without following proper procedure
• Family vacations that have not been pre-approved
• Needed at home/babysitting
• Car trouble
• Missing the bus/ride
• Needing sleep or rest

After three unexcused absences, students and their parents/guardians receive a call or letter from the school to assist in problem-solving and notification of the next steps.

Students must meet all course credit requirements and graduation standards, as established by the state and the school board, in order to graduate from Stillwater Area High School. See link here for SAHS graduation requirements.

All reasonable efforts should be made by families to ensure that students are in school each and every student contact day. Accurate attendance is a student’s responsibility. Students questioning accuracy may verify accurate attendance by checking with their respective classroom teacher on initial concerns in a timely manner. If there appears to be an error, the classroom teacher may contact the attendance office (within 24 hours) or the student’s Pony Center to validate or clear the record and avoid any errors. All students must sign in/out with their classroom teacher when leaving class and with the Main Office Secretary when leaving the building early or entering after the start of the school day. Students who do not follow proper procedure may not be excused. Examples of excused and unexcused absences. Please provide a doctor’s note for absences due to illness or medical appointment whenever possible or when requested by the school.

Procedure for Reporting an Absence:

• Please make every effort to report a student's attendance before the start of the school day. Failure to notify the school results in an automated phone call from the school.
• Full Day Attendance: If your student is absent for the full school day, reporting can be done one of two ways:
  • Contacting the school nurse here.
  • By using the Full day Attendance Line 651-351-8000. Please include the student’s first and last name, spelling of last name, grade, reason for absence and return phone number.
• Partial Day Attendance (arriving late or leaving early): If a student is arriving after the start of the school day or leaving before the end of the school day, you may report this in one of two ways:
  • Contacting the school nurse here.
• Using the Partial day Attendance Line 651-351-8011. Please include the student’s first and last name, spelling of last name, grade, reason for dismissal or absence, time of dismissal or estimated time of arrival and return phone number.
• In cases of Partial Day attendance (student leaving early), it is the student’s responsibility to pick up their official PASS TO LEAVE from the MAIN OFFICE in the morning or during passing time.

For early student dismissal, please report using the above methods at least two hours in advance. In case of an emergency or immediate response, please call the Main Office Secretary at 651-351-8040 or the student's Pony Center.

PLANNED ABSENCES: To make arrangements for a planned absence, the student and parent/ guardians must notify the Pony Center secretary and the student’s teachers (via email) of the dates and the reason for the upcoming planned absence.  One week prior notice is recommended.  Students should initiate discussion with each teacher regarding assignments, activities, tests, etc. that will be missed and create a plan for completion of all requirements.  Students are expected to make up instructional work before school, after school, or during the class for which the work is required.  Students will not be excused for time missed in a class while making up work for another class.  It is the student’s responsibility to complete required activities, classroom assignments, tests and quizzes within two (2) school days for each day absent unless other arrangements are made with individual teachers. 

Students should consult the teacher’s Schoology page for assignments in the event of any absence.  The school cannot “excuse” a student from missed opportunities to learn or perform tasks which constitute a learning project.  Teachers will not be expected to offer extraordinary sessions explaining work that will be missed when a student is absent for reasons other than illness.

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Tardies and Truancy
Students who arrive 10 minutes late are marked as absent.

Truancy
According to Minnesota law, compulsory attendance includes 15-17 year olds students. A student who reaches seven unexcused absences (either full or partial days) is in violation of the Minnesota Compulsory Attendance Law. Students in violation of this law may be referred to Washington County as early as the third unexcused absence. Once referred, students and their parents are expected to attend an Attendance is Mandatory (AIM) meeting as assigned by the county. Those attending the AIM meeting are eligible for diversion in lieu of truancy court.

A student is considered truant when they are have an unexcused absence from one or more classes. Phone calls to parents are made the evening of any unexcused absence by the auto caller, as a first notification and students should go to their Pony Center first thing the next morning. Families with blocked calls are to proactively seek information from their child's Pony Center as the school cannot bypass the blocked call system. After the seventh unexcused absence during a school year, a truancy petition may be filed with Washington County.

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SAHS issues and assigns student lockers to all 9th grade students and students with disabilities who require lockers as an accommodation.  Lockers will be issued and assigned to 10th - 12th grade students only upon request.

Under Minnesota law, school lockers are school district property. At no time does the school district relinquish its exclusive control of lockers provided for students’ convenience. See Policy 502: Search of Student Lockers, Desks, Personal Possessions, and Student’s Person

Online Learning (OLL)

Credits and courses transferred from Minnesota Department of Education (MDE) approved Minnesota OLL providers are applied to Stillwater Area Public Schools course requirement areas to which they are most closely aligned using the student’s official school transcript. For specific information, dates, and timelines regarding online credit options, please schedule an appointment with a counselor. There are certain steps to adhere to for credit earning opportunities to be transferable for credit in order to count towards graduating with a Stillwater diploma.

Students who wish to transfer credits and courses from OLL learning opportunities not listed on the MDE OLL provider list must have pre-approval from a Principal/Assistant Principal prior to enrolling in the course to gain credit. 

Students may not take more than 50% of their classes (i.e. more than three classes) online if they wish to be considered SAHS students. Students who wish to take more than three classes online are considered to be full-time online students and need to withdraw from SAHS.

Students have 15 days from the start of the grading period (i.e. semester) if they wish to drop a class and replace it with the same course online. If a student drops a course to enroll online after 15 days, a grade of F is indicated on the transcript.

The school district allows limited use and parking of motor vehicles by students in school district locations subject to the following rules:

• Parking a motor vehicle on school property during the school day is a privilege; 
• Parking is permitted in designated areas only, by permit. Information on how to obtain a parking permit.
• Unauthorized vehicles parked on school district property may be towed at the expense of the owner or operator.

The school district may conduct routine patrols of school district properties and inspections of the exteriors of the motor vehicles of students. Interiors of students’ vehicles in school district locations may be searched when school officials have a reasonable suspicion that the search will uncover a violation of law and/or school policy or rule. If a search yields contraband, school officials may seize the item and may turn it over to legal authorities when appropriate. A student who violates this policy may be subject to withdrawal of parking privileges and/or discipline according to the school district’s “Student Discipline” policy (Appendix 5). 

In an effort to reflect a high standard for all learners, graduating students from Stillwater Area High School must earn the 43 required credits to participate and walk in the graduation ceremony. Additionally, the Stillwater Area High School graduation ceremony is a privilege honored only when completion of credit expectations is finalized. Administration reserves the right to revoke this privilege for students who demonstrate inappropriate behaviors that may endanger others or detract from the tradition of a very formal and respected graduation ceremony.

Students are expected to earn the required 43 credits in required Stillwater Area High School credit areas per District 834 credit requirements. This credit requirement may be greater than the state minimum as the opportunity to earn a Stillwater Area High School diploma warrants a rigorous academic program for all learners.

Special Education students who are supported by their team may graduate on IEP goals. These students receive a unique transcript for graduating on goals of their IEP. Plans for students graduating on goals includes being given a Stillwater Area High School diploma upon conclusion of their educational program. Participation in the ceremony may be determined by the IEP team and is exclusively offered when cognitive disability and IEP goals align to support the privilege of participating in graduation while continuing on with educational support per a student’s IEP.

Through four different Pony Centers at Stillwater Area High School, students are supported and provided assistance from an assistant principal and counselors. Counselors are assigned by last name and typically stay with students all four years of high school. From time to time, we may adjust the alpha ranges to keep caseloads balanced, which could mean a change in counselor. If you want to meet with your counselor, make an appointment below.

Red Pony Center (Located in D200)
Serving students last name A-Foy

• Shelly Anderson, Secretary: anderson-simonm@stillwaterschools.org | 651-351-8021
• Dr. Aaron Drevlow, Assistant Principal: drevlowa@stillwaterschools.org | 651-351-8016
• Sydney Piras, Counselor (A-Carl): pirass@stillwaterschools.org | 651-351-8013
  Make an appointment
• Krista Gorr, Counselor (Carm-Foy): koenenk@stillwaterschools.org | 651-351-8027
  Make an appointment

• Nelly Ross, Community Engagement Specialist,  Red & Black Pony Centers- book an appt via calendly. https://calendly.com/rossn-stillwaterschools/30min

Gray Pony Center (Located in D138)
Serving students last name Foz-Ley

• Shelly Enhelder, Secretary: enhelders@stillwaterschools.org | 651-351-8039
• Heidi Klukas, Assistant Principal: klukash@stillwaterschools.org | 651-351-8082
• Becky Hopper, Counselor, (Foz-Hur): hopperb@stillwaterschools.org | 651-351-8014
  Make an appointment
• Heidi Tayson, Counselor (Hus-Ley): taysonh@stillwaterschools.org | 651-351-8005
  Make an appointment  
• Sandy Cortez, Community Engagement Specialist, book an appt via calendly https://calendly.com/cortezs-stillwaterschools/30min

White Pony Student Center (Located in E100)
Serving students last name Lez-Run

• Ashley Johnson, Secretary: johnsonashley@stillwaterschools.org | 651-351-8010
• Shelly Phernetton, Assistant Principal: phernettons@stillwaterschools.org | 651-351-8009
• Kristina King, Counselor (Lez-Noq): kingk@stillwaterschools.org | 651-351-8023
  Make an appointment
• Alec Shern, Counselor (Nor-Run): sherna@stillwaterschools.org | 651-351-8026
  Make an appointment
• Sandy Cortez, Community Engagement Specialist, book an appt via calendly https://calendly.com/cortezs-stillwaterschools/30min

Black Pony Student Center (Located in C100)
Serving students last name Ruo-Z 

• Samantha Norell, Secretary: norells@stillwaterschools.org | 651-351-8002
• Matthew Kraft, Assistant Principal: kraftm@stillwaterschools.org | 651-351-8008
• Kris Mullins, Counselor (Ruo-Thoma): mullinsk@stillwaterschools.org | 651-351-8006
  Make an appointment
• Dan Ralston, Counselor (Thomb-Z): ralstond@stillwaterschools.org | 651-351-8024
  Make an appointment
• Nelly Ross, Community Engagement Specialist,  Red & Black Pony Centers- book an appt via calendly. https://calendly.com/rossn-stillwaterschools/30min

Students may apply to enroll in Postsecondary Enrollment Options (PSEO) and other advanced enrichment programs. Up-to-date information about the PSEO program will be published on the district’s website and in materials that are distributed to parents and students by the earlier of (1) three weeks prior to the date by which a student must register for district courses for the following school year, or (2) March 1 of each year. Qualifying credits granted to a student through a PSEO course or program that meets or exceeds a graduation standard or requirement will be counted toward the graduation and credit requirements of the state academic standards. 

Interested students must fill out an application (NOSR) form and submit it to the student’s school counselor by October 30 or May 30 to indicate the pupil’s intent to enroll in postsecondary courses during the following academic term.  A pupil is bound by notifying or not notifying the district by October 30 or May 30. Students and parents are also required to complete and submit an SAHS agreement form.  The application (NOSR) form and the agreement form must be signed by both the student and a parent or guardian. 

Students wishing to take a PSEO course should contact the student’s school counselor.

Canine Searches

Schools may use specially trained dogs to detect and alert officials to the presence of prohibited items and illicit substances in lockers. Students are not to share lockers. Searches may occur in school and on school property including but not limited to the parking lot.

Closed Campus

By action of the Board of Education, the Stillwater Area High School campus is a closed campus. Upon arrival at school, students may not leave school without school and parental permission. Leaving without proper clearance results in disciplinary action. During the school day, the parking lots and most other outdoor areas are considered closed to students, unless accompanied by an authorized staff member.

Police Liaison/School Resource Officer

Stillwater Area High School and Oak Park Police Department cooperate in the full-time assignment of a juvenile police liaison officer. The liaison officer is a resource to students, parents and staff. The police liaison officer’s office is located in the main rotunda. The police liaison can be contacted at 651-351-8018 or at the Oak Park Police Department 651-439-4723.

Student Safety and Emergency Response Protocols
Stillwater Area High School works diligently to protect students. The district spends considerable time and energy each year working with local law enforcement to review school emergency plans, train staff, practice safety drills with students, and increase security in buildings. Also working with Washington County Public Health and Safety and the Sheriff's Office, Stillwater Schools conduct safety audits of facilities, trains staff, and addresses mental health concerns in the school community. 

Please review the Emergency Management website to learn about Standard Response Protocols, safety drills, building security and more.

Each year, students and staff take part safety drills to document findings on what went well and what might be improved upon. Each school also has a Building Emergency Response Team that meets throughout the year to review safety practices and coordinate building plans. Drills include:

• Five evacuation drills
• Five safety drills: Hold, lockdown, secure
• One shelter drill
• Bus riders also hold one bus evacuation drill

School Records

The school files students’ grades, attendance, and test scores. Parents/guardians or students may see the contents of these records online via the student portal. Student records cannot be transferred in written or oral form without written consent of the parent/guardian. This means that the school will not, without first receiving written consent:

• Send a transcript record to a college, vocational school or university.
• Give information from a student’s records to an employer. 

Transcript

Stillwater Area Public Schools records courses, grades earned, credits earned, GPA and student information on the official transcript. The transcript serves as a reflection of academic achievement and learning for each student who enrolls in Stillwater Area Public Schools in grades 9-12.

Processes and procedures are in place to provide accurate recording of a student’s academic history on the official Stillwater Area High School transcript. These procedures are in effect for courses taken and credits earned at Stillwater Area Public Schools as well as courses and credits earned from school systems outside of the Stillwater Area Public Schools in grades 9-12.

If a student drops a course after 10 days, a grade of F will be assigned for the class.

Students have 15 days from the start of the grading period (i.e. semester) if they wish to drop a class and replace it with the same course online. If a student drops a course to enroll online after 15 days, a grade of F will be indicated on the transcript.

Official transcripts for current students and those graduating in 2025 or later can request official transcripts in SchooLinks, while official transcripts for students through the Class of 2024 can be requested through Parchment. For more info on how to request official transcripts, check out the high school website. 

Extracurricular Activities

Stillwater Area High School offers a wide variety of extracurricular activities in fine arts, athletics, clubs and academics. These activities offer students an opportunity to improve their skills in leadership, cooperation, and initiative, and allow students experiences not possible in the classroom. Find a detailed explanation of the clubs and activities online at goponies.org.

All athletes must have a physical, parent permission and eligibility form on file in the Activities Office at the High School. A physical form must be filed once every three years. Most incoming sophomores will need a physical at the start of their sophomore year. All forms must be in the Athletic Office three days before the student may compete in an interscholastic competition. In addition, the participation fee must be paid and cost for participation can be found on team pages on goponies.org. For clubs that do not include a participation fee, registration is still required. Students not able to pay the participation fees may receive a fee reduction or a fee waiver. Requests for reduced or waived fees should be made to the Activities Director, Stillwater Area High School at 651-351-8001.

Note: All Minnesota State High School League Rules apply for conduct and behavior. Consequences are applied according to MSHSL and administrative designee.

Homecoming Events

Homecoming is a time to honor Stillwater Area High School students and community members, both past and present. Student and staff participation is welcome and school-wide spirit is encouraged. Students who are elected as homecoming court are allowed to choose if they want to assume the role. If accepted, they will be expected to serve as role models for others in our district. Accordingly, certain privileges and honors will be bestowed upon the homecoming court should they accept the honor and responsibility to uphold the student code of conduct. Alumni and community members are encouraged to attend after school events and activities during homecoming.

Students may be removed from homecoming events as a disciplinary action.

School Assemblies and School-Sponsored Events

Assemblies, pep fests, and other school-sponsored events are scheduled throughout the year. All students are to attend these events. Students are expected to demonstrate polite, respectful behavior, and adhere to the code of conduct as outlined in the District 834 Discipline Student Policy. Pep fests are held to build school spirit and recognize the contributions of students who represent our school in athletics, academics, and activities. It is an opportunity for Stillwater Area High School students to demonstrate unity and support for their fellow classmates in all grades. Pride in one’s grade, in one’s school and in one’s classmates is encouraged and expected. Pony Pride should be demonstrated by celebrating the accomplishments and goals of those who are being recognized, not by putting down others.

Please refer to the Discipline Policy and Student Code of Conduct for guidance regarding school-wide student behavior. Meetings will be held the first two weeks of school to clearly address expectations for our students. See District Policies Website for more details.
 
Classroom Discipline I Due Process I Detention I False Reporting I Pass Privilege I Public Displays of Affection I Records or Identification Falsification I Student Attire I Student ID Card and Staff ID I Tennessen Warning
 

Classroom Discipline
All classroom staff will have syllabi with class expectations. It is imperative that students follow expectations and work directly with the classroom teacher. In circumstances that warrant, you may be directed to the office for disciplinary action. A teacher may direct a student from the classroom to their center for the following reasons:

• Inappropriate behavior
• Insubordination
• Suspected chemical or alcohol use
• Suspected possession of a weapon

Other violations as defined in the District 834 Discipline Policy or procedures and Code of Conduct outlined in this digital handbook or online documents and moodle course as required prior to starting the school year.
 
The teacher, counselor or assistant principal may inform the student’s parent/guardian of the reason for the removal from class. This notification applies in cases where the student is 18 years of age or older unless Age of Majority procedures have been followed.
 
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Due Process
In any action taken against a student of SAHS resulting from a student’s breach of established rules and regulations, the student will be entitled to due process as defined under the various Minnesota statutes. The following basic procedures will be adhered to:
 
Students shall be informed of policies, rules, and regulations dealing with students’ rights and responsibilities. Parents/Guardians shall have the opportunity to be informed of policies, rules and regulations dealing with students’ rights and responsibilities.

• Prior to implementation of corrective measures, students must be informed of the reason for such corrective measures either orally or in writing, depending on the severity of the case.
• Students should be given the right to explain their version of an incident.
• Parents/Guardians shall be informed of any behavior by the student that may result in formal disciplinary action and shall be informed of any corrective or disciplinary measures taken in accordance with state statutes, rules and regulations.
• The extent of involvement of parents in a conference shall depend on the severity of the individual infraction and shall be decided by the principal.
• Any action taken and the date it occurred shall be documented.
• Alternative measures shall be considered as a possible means of bringing about behavioral change.
• All decisions for disciplinary action may be based on one incident or may be based on several related incidents.

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Detention
The staff and administration of Stillwater Area High School may use detention as a disciplinary intervention. Students not completing assigned detention may face consequences for insubordination. The consequences may include in-school suspension and/or other administrative consequences.
 
Intervention For Work Completion: Before and after school intervention may also be assigned for students who disregard classroom teacher’s expectation for assignment completion. There will be 24 hour notice given and students will be expected to serve. Parents will be asked to meet on school grounds to address academic concerns for student choosing to fail. Failure is not an action we allow students to choose. Therefore, we will expect parent/guardian and students to support work completion and communicate with classroom teacher should there be unique circumstances for failure to complete academic assignments.
 
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False Reporting
Deliberately reporting false information about the behavior of a student or staff person is prohibited.
 
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Pass Privilege
Students must have approval to be out of their assigned area during the school day. E-Hall Pass system will be used for students to create their own passes and for staff to create appointments with students. Students will be accountable for using the pass system and checking for appointments daily. Privileges may be altered by administration.
 
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Public Displays of Affection
There is a proper place and time for displaying physical affection. Students are expected to refrain from intimate behavior including kissing, embracing, intimate touching, sexual intercourse, whether consenting or not, and other inappropriate contact in the halls, classrooms or school grounds. Staff may correct students if their behavior is not acceptable. Students are encouraged to accept redirection in a constructive manner in an effort to maintain a proper, respectful and educational atmosphere for all students and employees in the building. Disciplinary action and police involvement may be pursued in cases of severe and/or inappropriate conduct.
 
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Records or Identification Falsification
Falsifying signatures or data, misrepresenting identity or forging notes is prohibited. Police will be informed by school officials should there appear to be a required report of concern for the education and or welfare of the child.
 
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Student Attire
The appearance of a high school student is primarily the responsibility of the individual and the parent/guardian. Students are expected to maintain an appearance that is neither distracting nor disruptive to the educational process. Student attire, or lack thereof, must comply with generally accepted standards of health and safety.
 
Attire with obscene, sexually suggestive language, obscene pictures, weapons or discriminatory reference to anyone’s race, religion or sexual orientation is not permitted. Attire that advertises/depicts tobacco, drug or alcohol use is also not permitted. When a student’s appearance violates these guidelines, the student will be required to modify his/her attire; additional consequences may be imposed. (Note: Teachers may have a “no hat” classroom rule.) Students are expected to adhere to individual classroom teacher guidelines regarding student attire. Students who represent themselves as a school-related group, and who wish to design a t-shirt, sweatshirt, etc… must have their design approved by a school administrator or they may be dismissed to change clothing.
 
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Student ID Card and Staff ID
Each student is issued a Student ID that includes a picture and other identification data. Student ID cards should be carried at all times while on school grounds or when attending a school activity. With a student population of our size, staff members cannot know all students by name. Due to safety and security concerns, students are to correctly identify themselves when asked by a staff member. Fees may be required to replace lost identification. Students who fail to take a photo may have their photo taken to allow an ID to be created for the purpose of identification within the school. ID may be confiscated at time of investigation and will be returned by respective administrator Failure to comply may result in disciplinary action. All staff members are required to wear identification badges while on campus and, therefore, should be readily identifiable by students. See staff in the main office if you need an ID.
 
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Tennessen Warning
The Tennessen Warning states that an agency or institution can request individuals to supply confidential or private information concerning them. The warning must include:
Why the data is being collected from them and how the school intends to use it.
Whether the individual may refuse or is legally required to supply the data.
Any consequence to the individual of either supplying or refusing to supply the data.
The identity of other persons or entities authorized by law to receive the data.

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A student’s initial registration is intended to be final. Students need to make an intentional effort to select the courses wanted for the year as the school schedule is driven by student requests. 

Class changes are made only in the event of computer error and inappropriate academic placement. Schedule errors are to be corrected prior to the beginning of each semester. Course changes are not made once students have been enrolled in a class beyond 10 days. Schedule corrections do not occur without careful consideration of the above criteria and in regard to the impact on a student’s state and district graduation requirements.

Course changes to accommodate personal preference for specific teacher, period, or lunch are not honored. If a student has a concern with a teacher, the student needs to visit with that teacher first to discuss the concern. If the situation remains unresolved, the student may consult their administrator.

If a student drops a course after 10 days, a grade of F is assigned for the class.

Students have 15 days from the start of the grading period (i.e. semester) if they wish to drop a class and replace it with the same course online. If a student drops a course to enroll online after 15 days, a grade of F will be indicated on the transcript.

College and Career Center
Resources for college and/or career planning.

Counseling Program
Support for students in academic planning, and social/emotional development.

School Nurse

Wellness Center
Support for mental health, chemical health and more.

B.A.R.R. | Office Hours | Link Crew | Peer Helpers | Peer Tutors | WICOR Strategies

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Building Assets, Reducing Risks (B.A.R.R.)

Building Assets, Reducing Risks (BARR) is a strengths-based whole school model that provides SAHS with a comprehensive approach to meeting the academic, behavioral, social, and emotional needs of all students. BARR works directly with educators to better connect with their students and address the issues that cause students to drop out, fail courses, and/or engage in harmful behavior. BARR has a 20-year track record of student success, paired with improved job satisfaction among teachers, and has been proven to drive significant improvements in course credits earned, grade point averages, and standardized test scores; narrowed opportunity gaps; and decreased failure rates, suspensions, and absenteeism. 

BARR was implemented in 2017 at Stillwater High School, and we continue to improve, grow, and develop the model. In 2020, all licensed staff at Stillwater Area High School were trained in the BARR model. BARR is fully implemented in 9th grade and 10th graders are now fully teamed as well. Students in 9th and 10th grade share a Language Arts, Science, and Social Studies teacher and one dedicated Special Education teacher is dedicated to most teams. These Block Teams meet regularly to monitor students and develop appropriate interventions. I-Times happen regularly in BARR classes to ensure that students are receiving I-Times each week throughout the year on a consistent schedule. This is essential for student buy-in, relationship building, and data collection so block meeting interventions can be informed by the information gathered during I-Time lessons. The Risk Review team, consisting of counselors, administration, nurse, wellness center staff, and school psychologists meet weekly to problem solve the highest need students in class and find resources to support their needs.

In 2020, due to the success of the BARR program at Stillwater Area High School, SAHS was invited to be an "anchor school" in the Network for School Improvement (NSI). Our aim is to expand BARR's national footprint with a focus on Black, Latinx, and low-income students. Our goal is to is to increase grade point averages in grades 11 and 12 while also improving college ready on-track rates for all students. This will be done through targeted interventions across all grade levels. In short, BARR creates a culture in which we do not allow any students to fall through the cracks at Stillwater Area High School.

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Office Hours

In 2017, the 9th Grade Transition Team proposed implementing a flexible period of time during the school day in order to provide a somewhat flexible period designed to create additional time for students as they pursue their individual passions, post-secondary goals and a sense of belonging within Stillwater Area High School. The objectives of Flex Time are:

Relationship Building: Our students will connect with staff and other students who share common interests and/or goals.
Academic Equity: Our students will have individualized access to teachers and resources to enrich and support learning during school hours.
Social/Emotional Well-Being: Our students’ wellness needs will be supported through flexible time to meet academic and social/emotional demands.
An adult advocate is assigned to each student who will loop each year with the group to further develop student-teacher relationships over the four years.  Students will work with their advocate and assigned counselor to develop their personalized learning plan and help orient 9th grade students to their new school.

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Link Crew

Link Crew is a high school transition program that welcomes freshmen and makes them feel comfortable throughout the first year of their high school experience. Built on the belief that students can help students succeed, this high school transition program trains mentors from the SAHS  junior and senior classes to be Link Crew Leaders. As positive role models, Link Crew Leaders are mentors and student leaders who guide the freshmen to discover what it takes to be successful during the transition to Stillwater Area High School and help facilitate freshman success. More and more studies show that if students have a positive experience their first year in high school, their chance for success increases dramatically. Link Crew provides the structure for freshmen to receive support and guidance from juniors and seniors who have been through the challenges that high school poses, and understand that the transition to a larger school can sometimes be overwhelming.

Link Crew is a year long transition program with four components that contribute to its success:

• High School Orientation - Link Leaders and freshmen start building the mentor relationship and freshmen receive information about how to be successful in high school
• Academic Follow Ups - Link Leaders support freshman academic success and character development through structured classroom visits
• Social Follow Ups - Link Leaders and freshmen connect outside the classroom at social events to increase student engagement, and promote positive school climate
• Leader Initiated Contacts - Link Leaders connect with their freshmen on a more individual basis

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Peer Helpers

Peer Helpers are members of the student body who are trained to listen, support and encourage their peers through one-on-one relationships. Peer Helpers are available to work with students on both the little and big challenges they face. In addition to helping mediate the occasional misunderstanding between friends, the students are combating the stigma of mental illness by making it comfortable for kids to open up about topics that concern high school students.

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Peer Tutors

Students interested in receiving academic support from a peer tutor should contact the National Honor Society Advisor. National Honor Society students provide peer tutoring throughout the year.

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WICOR Strategies

Stillwater Area High School is an AVID (Advancement Via Individual Determination) school and we believe in incorporating many AVID strategies across all areas. AVID’s proven learning support structure for middle and high school—and enhanced for higher education—is known as WICOR, which incorporates teaching/learning methodologies in the following critical areas: Writing, Inquiry, Collaboration, Organization and Reading to Learn. WICOR provides a learning model that teachers can use to guide students to comprehend materials and concepts, and articulate ideas, at increasingly complex levels. Furthermore, the WICOR model reflects and promotes the expertise and attitudes that will serve students well in life beyond college graduation. Surveys of employers indicate that they seek college educated employees who have strong interpersonal skills, communicate well, and have the ability to develop creative solutions to new problems in collaborative ways. AVID’s scaffold of social and academic structures instills these qualities, while at the same time improving outcomes in academic performance, building critical reading and thinking skills for rigorous fields of study, using writing as a powerful thinking and communication tool, and fostering collaboration among students, teachers, and other professionals within higher education and the “real” world of working and living.

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